“We benefit from the protection of a HIPAA-compliant server, request digital signatures, and automate a lot of data entry with Jotform forms,” she says.īeing able to collect digital signatures is particularly helpful when the state or county requires all staff to sign specific documents. Dunlop has automated the time-consuming task of collecting signatures from parents and the various specialists that serve Odyssey’s students by embedding digital signature fields into her online forms. Special education is another area where Odyssey uses Jotform Enterprise to streamline and secure critical information. Getting the information that’s necessary for our state, district, and charter system and putting it into Jotform has been great! Melanie Dunlop, Educator and Jotform Enterprise Project Manager, Odyssey Charter Schools What’s truly amazing is the ability to align and layer form submission data onto our existing registration data, giving us a holistic view of any child. “Jotform Enterprise provides us with a solution that lets us collect all the data we need for the school, district, charter, and state in a safe, secure environment,” says Dunlop. When COVID-19 forced a shift away from in-person interactions, many schools had to duplicate their registration process, copying information from locally stored or paper documents into Google, where information isn’t protected. “The ability of Jotform to complete much of the computation required increases staff effectiveness,” says Dunlop. In addition to using online forms to collect the necessary data, Odyssey uses Jotform to automate the calculations that determine eligibility, eliminating a lot of manual work. “Being able to state that we have a dedicated server that meets HIPAA standards gives our community a sense of protection,” Dunlop explains. Creating an experience that makes students and families feel comfortable providing this information is the first step. If the application is on hold, we can see why and trigger the appropriate next steps.” Protecting data and promoting collaboration with Jotform EnterpriseĬounty, state, and federal funding programs require schools to collect specific personal and financial information to demonstrate community needs, determine eligibility, and secure funding. “We can use filters to see who is accepted, who is rejected by whom and why, and whose application is on hold. “We’ve customized Jotform Tables with color coding and notes so everyone on the team can quickly and easily see the status of each student,” says Dunlop. Melanie Dunlop, Educator and Jotform Enterprise Project Manager, Odyssey Charter Schools We’ve customized Jotform Tables with color coding and notes so everyone on the team can quickly and easily see the status of each student. Once Odyssey receives data from families via its online registration form, staff use Jotform Tables and workflows to process new student applications, automating what was once an entirely manual process. What’s more, all the documentation is uploaded and sorted online, eliminating a tremendous amount of paperwork. You can save so much time and effort using the form responses to determine what’s needed from each registrant automatically,” says Dunlop. “The way that Jotform operates is brilliant.
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